COLLECTIONS MANAGEMENT FOR ARCHIVAL COLLECTIONS AT LIBRARIES Some Challenges and Solutions

The History & Preservation section of NJLA is pleased to present:

COLLECTIONS MANAGEMENT FOR ARCHIVAL COLLECTIONS AT LIBRARIES

Some Challenges and Solutions

Plainfield Public Library, Anne Louise Davis Room, (lower level)

800 Park Ave, Plainfield, NJ 07060
Thursday, January 24, 2019
10 am to 12 pm

(Snow date : Thursday, January 31, 2019 10 am to 12 pm)

Program is free to all but registration is required .

This program is geared to the "non-­archivist", especially librarians in diverse library settings who, by happy accident or design, are charged with the care of archival material in their collections. Archival collections have unique challenges from other library materials and can provide promising connections to users, especially when the archives relate to local history.

This panel discussion features four New Jersey archives professionals who will discuss topics of collections management that relate to acquisition, processing, access, and care of archival materials in public and other special collection libraries. 

Program

Processing Strategies for Large Collections - Jeff Moy

Accepting the donation of materials directly related to your organization’s mission seems like an obvious decision but without adequate staff resources, large collections remain inaccessible while consuming limited storage. Jeff will discuss using the “More Product, Less Process” method to make a group of historic New Jersey land records available to researchers.

Jeff Moy is Archivist at the North Jersey History and Genealogy Center, where he oversees the preservation, arrangement, description, and promotion of collections dating from the colonial era to the present day.

Prioritizing Archival Collections - Sarah Hull

Although we would like to process fully each collection in our care, lack of time, staff, and other resources often limit us. This section will present the principles commonly used to guide archive managers when prioritizing collections for processing. Criteria to determine the most appropriate levels of archival arrangement and description will be reviewed.

Sarah Hull is the head of Local History, Special Collections & Genealogy at Plainfield Public Library, where she oversees the archival collections, writes grants, supervises staff and volunteers, assists patrons, and manages the department’s online content.

Physical Housing, Space Management and Care of Unique Archival Materials - Mary Hussey

Some archival collections require custom housing due to difficult formats, sizes or condition issues. Rationales for choosing materials for custom housing and storage solutions will be discussed with specific examples. Challenges such as physically splitting collections due to size / lack of space as well as creating usable inventory databases will be reviewed.

Mary Hussey is an archivist at the Monmouth County Archives, where her work includes storage and retrieval of documents, helping visiting researchers, processing collections, developing databases, and preparing finding aids.  She is widely known as “The Chicken Lady” because she also gives lectures on the care and management of poultry.

Challenges of Accessioning Non-Traditional Materials in Archives - Erika Gorder

Accessioning non-traditional formats into archival collections can present special challenges - including mission drift, storage dilemmas, defining cataloging standards and choosing platforms, and the added complexity of documenting unique materials. Erika will address some of these concerns and discuss the creation of local policies and workflows.

Erika Gorder is Rutgers University Library Faculty and Archivist within Rutgers University's Special Collections and University Archives.

Each panelist will speak for about 25 minutes.  There will be time at the end of the program for Q & A.

Event Registration